We’re hiring an Administrative Specialist II (Accounting)

Job Information

Location Job Type Job Number Department  Division Opening Date Closing Date FLSA Salary Grade
Tucson, AZ Full Time 2024-00134 County Free Library LIB FINANCE FACILIT 02/02/2024 2/16/2024 11:59 PM Arizona Exempt 8

Hiring Range: $46,097 - $54,164 Annually
Full Range:
$46,097 - $62,230 Annually 

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.  


Are you looking for the opportunity to work on exciting projects and contribute to a mission-driven agency? The Pima County Public Library is pleased to welcome applicants for the Administrative Specialist II position. The ideal candidate can demonstrate skills and knowledge in training, supervising, and coordinating team activities. Duties will rotate as assigned.

Duties may include:

  • Training and supervising the work of others.
  • Coordinating accounting office unit work activities and assignments.
  • Tracking payments (grants, travel arrangements, supplies, deposits, and vendor payments.)
  • Ensure records retention schedules are maintained.
  • Assist the Library Services Manager with auditing and tracking spreadsheets related to deposits and accounts payable accounts.
  • Assist the Library Services Manager with monitoring and responding to accounting office mailbox emails.
  • Assist the Library Services Manager with monitoring and updating the staff intranet accounting section.
  • Represent the accounting unit at meetings as assigned by the Library Services Manager.

This position is located at the Joel D. Valdez Main Library in Administration and reports to the Library Services Manager who oversees the Finance and Facilities units.

For more information about the Pima County Public Library, please visit our website at https://www.library.pima.gov.

Preference is given to current Pima County Public Library employees. 


Applicants meeting minimum qualifications will be evaluated further based on their supplemental questionnaire responses. Applications will also be evaluated against some (or all) of the preferred qualifications listed above. Forty (40) hours per week is the standard calculation measurement for full-time experience; for less than forty (40) hours, the calculation of time is prorated accordingly.

We're an Equal Opportunity Employer / Americans with Disabilities Act Compliant / Drug-free Workplace. 


  • (Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
  • Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;
  • Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;
  • Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;
  • Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;
  • Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public
  • inquiries interpreting work unit and county policies and procedures;
  • Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;
  • Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;
  • Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;
  • Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes;
  • May supervise, train and evaluate the performance of staff.  


Knowledge of:

  • principles and practices of business administration including contractual agreements, purchasing, accounting, finance, risk management, employee relations and basic business law;
  • laws, regulations, statutes, policies, and procedures (county/state/federal) applicable to work unit;
  • principles and practices of project/program management;
  • research/analysis methods and reporting;
  • applications and management of automated information systems;
  • public relations/public speaking/meeting facilitation.

Some positions require knowledge of employee supervision, training and evaluation.

Some positions require knowledge of terminology and principles, practices and procedures specific to the area of assignment.

Skill in:

  • planning and coordinating administrative services and project/program activities;
  • negotiating, reviewing, evaluating and interpreting contractual agreements and monitoring compliance;
  • use of automated information systems;
  • reviewing, analyzing and evaluating information, determining solutions to procedural problems and preparing reports;     
  • interpreting and applying statutes, regulations, policies and procedures;
  • communicating effectively;
  • public relations and meeting facilitation.

Some positions require skill in supervising, training and evaluating staff.


(1) A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as defined by the appointing authority and two years of professional experience in public or business administration.

(Relevant professional experience may substitute for the aforementioned education.)


(2) Three years with Pima County as an Administrative Specialist or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

  1. Experience with cash handling and preparing deposits. 
  2. Experience with supervision. 
  3. Experience training staff in accounting or related fields such as procurement, and accounts payable. 
  4. Experience with financial payment software systems. 
  5. Experience processing payments to vendors, arranging travel, and purchasing supplies. 
  6. Experience with collecting and analyzing data for reporting. 
  7. Experience with Excel. 
  8. Experience developing and conducting training. 
  9. Experience working with multiple units or organizations outside their work unit. 
  10. Experience working in a library system. 

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and CertificatesValid driver's license is required at the time of application. Valid AZ driver's license is required at the time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine the applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.  Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.   

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO InformationPima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.