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Becoming a Library Presenter

Who We Hire as Presenters

In support of learning, connecting and creating, Pima County Public Library hires performers, artists and educators to present library-sponsored programs for the public at large. Contracted Library Presenters are included in a program catalog available to all library branches, allowing librarians to select and hire Library Presenters quickly, easily and conveniently.

We recruit local presenters who: a) have broad availability to schedule on a year-round basis; b) are available to be scheduled during daytime, evenings and weekends according to the needs and demands of the program's audience, and c) are willing to provide services, at a minimum, for all the libraries in the larger metropolitan Tucson area.

Please note that library-sponsored programs are free and open to the public. Presenters seeking to provide tutoring sessions, private music lessons or other private, social, and/or for-profit activities; are selling products or services; and/or are compiling customer databases need not apply to be a Library Presenter. Such activities are not permissible in any of the Library's public meeting rooms. All Library Presenters shall know and follow applicable Pima County Public Library policies and procedures at all times, including and especially Pima County Public Library's Code of Conduct. Library programs are monitored and evaluated by our program coordinators, audiences and librarians.

If you think you or your organization match the criteria and goals of the Library, please learn more about how to become a Library Presenter.

How to Become a Presenter

STEP 1. Register with the Pima County Procurement Department via the Vendor Self Service Portal.

When you register, indicate that you are interested in providing educational services by entering Commodity Code 92400. You should receive a registration confirmation email from Pima County Procurement.

Please note:

The confirmation email you receive upon completing your vendor registration only confirms that you are registered with Pima County as a potential vendor, not that you are added to the blanket contract (nor added to the roster of Library Presenters).

As a registered vendor, you will be notified via email automatically when the Library has an upcoming Request for Proposal (RFP).

STEP 2. Check for emails from the Vendor Self Service Portal to see if the Library is looking for new presenters.

The Library issues a Request for Library Presenters on a semi-annual basis. Registered vendors are notified when the Library is accepting new presenter proposals.

STEP 3. Complete the proposal process.

Please note:

Make it a priority to attend the pre-proposal conference for more details. Submit your program proposal on time with all of the information included.

  • Late proposals will not be considered.
  • Incomplete proposals are deemed non-responsive.
  • You will be invited to demonstrate your program(s).
  • Proposals from presenters who are unable to demonstrate are not considered.

STEP 4. Look for a notice of award from Pima County Procurement.

If your proposal and demonstration is successful, Pima County Procurement will contact you.

STEP 5. Follow through with any additional instructions or forms from Pima County Procurement in order to accept your award and become a Library Presenter.

How We Schedule Presentations at Libraries

Many library-sponsored programs are coordinated centrally, rather than by individual branches. Librarians select their programs from a roster of eligible presenters.

Library Presenters have the option of participating in an annual program booking process. In January, the librarians have three weeks to make the bulk of their bookings for the year. Everyone on the blanket contract is included in the program catalog and is eligible to be booked.

Pima County Website